Finance and Administration Officer

Role: Finance and Administration Officer
Employer: Afriqia HR Solutions Limited
Application Deadline: 20th October 2024
Location: Freetown, Sierra Leone

 

Application Guide:
Submit your CV and Cover Letter to info@afriqia-solutions.com with “Finance and Administration Officer” in the Subject Line.

 

Key Purpose: 

The Finance and Administration Officer at Afriqia Solutions will be responsible for ensuring the efficient management of the company’s financial systems, tax administration, and operational support. The candidate is expected to maintain accurate financial records, oversee payroll, manage statutory compliance, and support project activities through budget monitoring and effective financial reporting resource management to support Afriqia’s growth. The Finance and Administration Officer will handle office management duties by ensuring smooth operations, procurement, and maintenance of company resources. They will be key in aligning financial practices with organisational objectives and ensuring compliance with local regulations.

In addition, the position offers the opportunity to engage in HR support activities, making it ideal for candidates with experience or interest in HR. At Afriqia, candidates have the opportunity to contribute to HR related projects, gaining exposure in a number of areas. This role provides a unique opportunity to develop new skills and contribute to the company’s growth across multiple facets. 

 

Roles and Responsibilities

Financial Management

  • Maintain accurate financial records and reports, including monthly, quarterly and annual statements.
  • Monitor budgets and forecasts, ensuring financial goals are met.
  • Prepare cash flow forecasts and monthly reconciliation for key accounts. 
  • Manage petty cash, including periodic reconciliations and monthly reporting.
  • Enters supplier invoices, process payments, and ensure timely payment to vendors.  
  • Record all transactions in QuickBooks, ensuring documentation is complete and compliant. 
  • Oversee inventory of fixed assets and procurement, ensuring adherence to Afriqia’s procurement procedure.

 

Tax Administration

  • Ensure timely preparation and submission of statutory deductions (PAYE, NASSIT, GST, Withholding Taxes, and corporate tax) on or before their due dates.
  • Stay updated on tax laws and ensure compliance with local regulations.
  • Coordinate with the Tax and Accounting Team for timely tax fillings and follow up on receipts.

 

Project Support

  • Provide financial support to the project team by preparing activity-based budgets and financial projections for various project activities.
  • Monitor project expenditure and ensure it aligns with approved budgets.
  • Disburse approved project advances and ensure that all project advances are reconciled, liquidated, and posted in QuickBooks with attached supporting documents three days after project completion.
  • Assist in preparing project financial reports for all Afriqia client’s projects.
  • Support the project team in coordinating administrative and logistical tasks, such as organising. conferences, training, meetings, site visits, logistical support, and internally and externally organized workshops.

 

Compensation Management

  • Prepare monthly payroll and consultant fees for monthly review and approval.
  • Monitor and report on all team benefits including leave, L&D and medical fund allocations. 

 

Office Management

  • Manage the preparation and procurement of monthly office supplies and storage and distribution of office materials and supplies.
  • Monitor the maintenance and repair of the company Gen Set and other general office assets.
  • Ensure efficient and effective Internet connectivity and telecommunication services within the office. 
  • Monitor and supervise the output of contractors and suppliers.

 

Qualifications & Skills

  • BSc degree in Finance, Accounting, or related field.
  • 3+ years of experience in financial management.
  • Proficiency in accounting software (QuickBooks) and financial analysis.
  • Good understanding of the Local Laws of Sierra Leone related to Tax, Social Security etc. 
  • Excellent IT skills, including Microsoft Office (Excel, Word and Outlook) and Google Drive.

 

Skills and Competencies:

  • Excellent verbal and written communication and interpersonal skills.
  • Good planning and organisational skills and efficient work methods.
  • Ability and willingness to learn.
  • Must possess integrity and support the organisation to drive its mission and vision.
  • Ability to analyse and interpret data and information.