Finance & Administration Officer

Employer: Finance & Administration Officer
Work Area: Freetown, Sierra Leone
Employer: One Girl
Reporting to: Finance & Administration Manager
Application Deadline: 5th August 2022
Location: Freetown, Sierra Leone. Open to all nationalities.

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Women are strongly encouraged to apply.
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Application Instructions: Submit CV and Cover Letter to info@afriqia-solutions.com with “Finance & Administration Officer” in Subject Line.

A Message from OneGirl (Overview):

At One Girl, we believe that every girl on the planet has the right to an education. No matter where she is born, how much her family earns, what religion she adheres to or what her culture says, every girl deserves the opportunity to learn, grow, and be the best she can be.
We’re on a huge mission to change the world, one girl at a time. We know we can’t do it alone – and that’s why we need you!

 

Key Purpose:

Provide Finance and Administrative support to the Finance & Administration Manager, other team members, clients and stakeholders to effectively implement program activities.

 

Duties:

  • Ensuring internal control systems functionality according to One Girl policies and procedures, Donor Requirements and Local Laws.
  • Maintain the accounting reporting process, ensuring the accuracy and completeness of ledgers and all supporting documentation and compliance with finance and procurement regulations.
  • Maintain accounting records, ensuring they are complete, accurate, well archived and safeguarded.
  • Prepare and process all accounting transactions such as cash and bank disbursements and advances in accordance with the approved budget, policies and procedures of One Girl.
  • Ensure timely submission of monthly Program Management Budget.
  • Assist in the preparation of budgets.
  • Ensuring regulatory payments (NRA and NASSIT) are prepared appropriately and lodged within the relevant deadline each month.
  • Any other Finance duties assigned.
  • Develop and maintain effective office systems such as IT support, office maintenance, fixed assets, and supplier’s contact and also, ensure that they are consistent with One Girl operating requirements.
  • Support the efficient running of One Girl Freetown office daily operations.
  • Ensure all procurement processes are in compliance with One Girl policies and procedures, donor regulations and Local Laws.
  • Support logistics for Programme activities and the running of the Office.
  • Ensure proper function of archive and documentation system in the Google Drive and manually.
  • Ensure maintenance of up to date asset register.
  • Maintain personnel records.
  • Coordinate recruitment/induction in line with One Girl processes
  • Other administration duties as assigned.

 

Education and Knowledge:

  • Bachelor’s level degree in Finance and/or Business Administration.
  • At least 3 years’ experience in Finance, HR, and Office Administration.
  • Experience in book-keeping and computerised accounting systems.
  • Experience in reporting to donors in an NGO environment.
  • Fluency in English and Krio and competency in another local language are a plus.
  • Good understanding of the Local Laws of Sierra Leone related to tax, social security and insurance, etc.

 

Skills and Competencies:

  • Must display initiative and be willing to learn.
  • Must be a team player.
  • Confidence in using Microsoft Office and preferably the G-Suite.
  • Understanding of youth and girl-led programming approaches.
  • Understanding of and empathy with the values of One Girl.