Executive Personal Assistant (EPA)

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Role: Executive Personal Assistant (EPA)
Employer: A key player in the renewable energy sector
Application Deadline: 1st October 2024
Work Location: Freetown, Sierra Leone.

Application Guide:
Submit your CV and Cover Letter to info@afriqia-solutions.com with “Executive Personal Assistant (EPA)” in the Subject Line.

 

Employer Information

The company is a significant player in the renewable energy market, with a focus on providing long-term energy solutions that accelerate the shift to a more environmentally friendly future. Their main goal is to use energy storage and solar technologies to provide dependable power at cost-effective prices to various industries. They are unique in their dedication to innovation and environmental stewardship, coupled with their constant push to advance renewable energy technology to satisfy the company’s customers’ evolving needs.

The company’s corporate culture is based on sustainability, innovation, and teamwork. They provide an atmosphere that values innovation and problem-solving, enabling their staff to flourish and support a worldwide movement for a cleaner environment. Due to their multi-regional operations, they have a big influence on both domestic and global markets. Their objective is still the same as they expand: to provide everyone with access to renewable energy and promote global change.

 

Job Summary/ Purpose

A key player in the renewable energy sector is hiring an Executive Personal Assistant (EPA) with personal duties to be part of their team. The candidate will be responsible for serving as the primary point of contact for the Managing Director (MD), ensuring seamless coordination between the MD’s professional obligations and personal commitments. The ideal candidate should exhibit confidence, anticipate needs, make independent decisions and manage daily operations efficiently. The candidate may be required to travel to various locations and should exercise flexibility in working hours.

 

Responsibilities

  • Manage the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
  • Screen and respond to emails, phone calls, and correspondence on behalf of the MD.
  • Handle confidential information with the utmost discretion.
  • Plan and coordinate domestic and international travel for the MD, including flights, accommodations, and itineraries.
  • Ensure all travel-related documentation, such as visas and permits, are up to date and in order.
  • Provide on-call support during travel to address any last-minute changes or emergencies.
  • Act as the first point of contact between the MD and external clients, partners, and stakeholders.
  • Liaise with external service providers, such as legal, financial, and real estate professionals, on behalf of the MD.
  • Manage internal and external communications, ensuring consistent messaging and timely responses.
  • Prepare reports, presentations, and documents as required.

 

This role also includes support to minor personal responsibilities which may include:

  • Handling personal errands, such as shopping, and coordinating with household staff.
  • Planning and coordinating social events and family gatherings.

 

Education and Knowledge

  • Bachelor’s Degree in Business Administration, Management, or a related field.
  • Discretion and confidentiality in handling sensitive information.
  • 3+ years of experience in an executive, assistant or similar role.
  • Experience in working in a multi-faceted corporate environment.
  • Knowledge of calendar and scheduling applications, Microsoft Office Suite and other relevant software.

 

Skills and Competencies

  • Excellent communication skills (Both verbal and written). 
  • Excellent interpersonal skills, with the ability to interact with individuals at all levels.
  • Strong organisational and time management skills and the ability to prioritise tasks effectively.
  • Must be able to handle multiple tasks in a fast-paced environment.
  • Ability to maintain discretion and confidentiality.
  • Strong attention to detail and problem-solving skills.